Southern Alberta Pagan Pride Festival Vendor & Volunteer Portal

Vendor/Merchant Terms and Conditions: Southern Alberta Pagan Pride Festival 2023 1. I understand that Pagan Spirit Events can and will determine my onsite location/ footprint and reserves the right to change the location of my space at any time. 2. I understand that I am responsible for providing Pagan Spirit Events with marketing material from my business as described in your vendor package purchased. We will need your marketing materials sent to us via the booking form found on our website when your application was submitted. These marketing materials are used to promote my business on social media with paid ads by Pagan Spirit Events. 3. I understand that it is my responsibility to obtain all permits, licenses, insurance and approval to sell my merchandise or products at the Southern Alberta Pagan Pride Festival. 4. I understand that myself, my staff, and my services/products featured in my booth may be photographed and/or videoed and used as promotional material for Southern Alberta Pagan Pride Festival and Pagan Spirit Events. 5. I agree to be ready to welcome the public 30 minutes before the festival opens and stay open until the festival closes for the day. The predetermined load in, set up, and load out times must be adhered to without exception in order to maintain safety protocols as well as the aesthetic appeal of the event. Details noted above will be communicated with you 2-3 weeks out from the festival date. 6. I understand that sharing or subletting my booth with another vendor will not be permitted without explicit permission. 7. I understand that I am responsible for all promotional material, signage, and booth decor. I understand Pagan Spirit Events reserves the right to alter exhibits and remove any part of exhibit or expel vendors or their personnel if their conduct or presentation is objectionable to the festival or other festival participants. I also agree that I cannot leave the proximity of my booth to promote my products or services elsewhere on the site or in or on any of its properties including parking lots. 8. I agree to confine my presentation to the contracted space only. No exhibits or advertising material can extend beyond the contracted space and cannot block or detour other vendor’s right of way to their contracted space. 9. A minimum of one staff member must always be present during the market. Your table cannot be left unattended during operating hours. 10. I understand booths must always be kept neat and tidy. I am responsible for cleaning my own booth and disposing of all trash and recyclables in the appropriate bins. 11. I understand that I am legally accountable for any damages that my services or products may cause through use or consumption. 12. I understand that any losses, damages, or theft that occurs at the festival or is a result of not complying to the festival’s Terms and Conditions, is not the responsibility of Pagan Spirit Events or Southern Alberta Pagan Pride Festival. 13. I understand any negative consequences due to my products, services, equipment, or staff behaviors Pagan Spirit Events, its staff, management, and stakeholders will not be held responsible or legally liable. 14. I will compensate Pagan Spirit Events and/or Southern Alberta Pagan Pride Festival for any loss, fine, penalty, judgment, legal fees, and expenses reasonably connected with my failure to comply with the terms of this agreement or any liability, negligence, gross negligence or injury resulting from my products, actions, conduct, booth setup, display or trade activities. 15. I understand that Pagan Spirit Events are not responsible for any loss of income due to unforeseen circumstances or cancellation of the festival. 16. I understand that it is my responsibility to bring all the décor and any tents required for my booth. The festival will have tables part of your vendor fee and chairs. The festival does not provide tents or overhead coverings for your table, that is your responsibility. 17. I am responsible for my own method of payment. I will bring any systems that I use and will bring my own float if accepting cash. Wi-Fi is not available. We recommend having extra data on your phone so you can take credit and debit payments. (You will make more sales with more payment options) 18. Cancelation policy: Southern Alberta Pagan Pride Festival is moving forward per the AHS regulations regarding the current global pandemic. If AHS determines that, for the safety of all Albertans, the event will need to be canceled, full refunds will be issued to vendors equal to the amount they paid for their space(s). In the event Southern Alberta Pagan Pride Festival cancels for reasons of their own, full refunds will be issued to vendors equal to the amount they paid for their space(s). Weather related cancellations - Please note that Southern Alberta Pagan Pride Festival will go on rain or shine. Ensure you are well prepared with weights for tents, soundproofing and shelter from minor rain. Should there be larger scale storms that would affect vendors and customer safety, Pagan Spirit Events will assess the situation and explore postponement or cancellation of the event entirely. If the vendor chooses to cancel for any reason later than 14-days before the festival, no refunds will be issued. Should you need to cancel, please email us immediately at paganspiritevents@gmail.com. NO SHOWS - Should you choose to NO-SHOW at our festival, there is NO REFUND and Pagan Spirit Events reserves its right to discontinue any business with you moving forward. 19. Failure to comply with these and all our official Terms and Conditions including our COVID-19 safety plan and regulations may result in the immediate cancellation of this agreement. Consequences may also include the forfeiture of your vendor space and you and your staff being asked to leave. 20. Pagan Spirit Events staff want you to be your true magical self, and encourage you to enjoy your time and have fun. We hope to see laughter, fun times, and create many memorable moments.